Features
CommunityVault brings HOA document management, AI document search, board approvals, resident requests, and board-transition continuity together so decisions never get lost in email.
Store bylaws, CC&Rs, policies, contracts, meeting minutes, and financial records in one secure vault with role-based access. No more hunting through inboxes or a retiring treasurer's hard drive.
Explore HOA document management →Upload your records and ask plain-language questions — "What are the quiet hours?", "How much is the late fee?" — and get instant answers drawn only from your community's documents, with the source and page cited.
How AI search works →Every document is auto-categorized (bylaws, minutes, financials, contracts, architectural requests, and more), tagged, and access-controlled — so the right record is one search away instead of buried somewhere.
Common questions →When your board changes, nothing gets lost. The Board Handoff Pack bundles open requests, pending approvals, key documents, vendor contacts, and recent decisions into one packet for the incoming board.
See the board handoff checklist →From the document vault to board approvals, every tool a volunteer board relies on.
Store bylaws, policies, contracts, and minutes with visibility controls.
Structured forms with status tracking and full history.
Vote, record decisions, and export them as PDFs.
Agendas, minutes, action items, and clean PDF exports.
Manage members with roles and contact info.
Post notices and pin urgent community updates.
Assign tasks with due dates and priorities.
Board and resident-submitted vendor directory.
Manage bios and election materials.
Export reports and complete board handoff packets.